Privacy Policy – Justix Legal Consulting

Introduction to Our Privacy Policy

At Justix Legal Consulting, we care deeply about your privacy and the protection of your personally identifiable information. As a professional firm dedicated to helping you address the complex challenges faced in the practice of law, we value the trust that you have placed with us in providing you our services. This Privacy Policy describes our commitment to safeguarding your privacy through our collection and use of data when you visit and interact with our website or regarding your use of our legal consulting services. We take seriously the value of transparency and the professional duty of good faith, and will always do our best to respect your rights regarding privacy. Please take a moment to review this policy so that you may be familiar with how we collect and use your information, and also how we aim to keep it safe for you.

About Justix Legal Consulting

Justix Legal Consulting is a professional legal consulting firm created by a team of experienced legal professionals with backgrounds in a wide variety of practice areas. We are dedicated to simplifying the legal process and educating clients to ensure they make informed decisions. We provide quality, cost-effective legal advice and practical guidance customized to each client’s individual needs. We emphasize individualized attention and clear communication, so that every client fully understands their options and gets the support needed to achieve the best results possible. Our services are available to individuals and businesses throughout the USA. Among other key characteristics, we value privacy, and act ethically at all times.

Scope of This Privacy Policy

This Policy covers all information we obtain from visitors and clients of Justix Legal Consulting’s website (https://justixlegalconsulting.com/) and other sources through all communications with consultants on the Justix Legal team, including consultations, subscription to newsletters, and downloads of resources. It concerns the way we handle information relating to individuals and businesses that seek our legal consulting and do business with us through our website or other communication, including telephone and email. Your use of our website and services is governed by this Policy.

Information We Collect

To deliver customized legal consulting and a hassle-free website experience, we ask for and store the following information:

Identifying Information: Your name, email address, telephone number, postal address, company name (if applicable), and any other contact information when you reach out for legal services consultation through our service request forms, subscribe to our newsletter, or communicate otherwise.
Matter-related Information: Your information pertaining to your legal matter(s), including nature of legal matter in question, dates in question, documentation, details of business or assets related to your services request, etc. We ask for this information strictly to be able to provide you with the most accurate legal advice possible.
Usage Information: We store technical information automatically pertaining to your usage of the Site including your IP address, browser type and version, device type and model identifiers, web pages viewed while on site, usage logs and patterns, stored via cookies and analytics tools which aid us in monitoring and maintaining site quality and user experience standards.
Communication Copies: We keep copies of emails, telephone communications, and online chat sessions with Justix Legal Consulting in order to monitor for quality control and to ensure continuity of service.
Newsletter/Resource Subscriptions: We collect limited identifying information including your name and email address in order to deliver requested content and updates when you subscribe to one of our newsletters or download resources.

We don’t knowingly collect Personally Identifiable Information (“PII”) from children. If you are aware of a child’s PII that has been provided to us on this site please contact us immediately at [email protected] so that we may take the appropriate action.

How Your Information Is Used

We hold your privacy in the highest regard. We use the information that we collect for the following purposes:

Legal consulting services: We use your information to analyze your legal issue, provide you with legal advice, and communicate with you during the course of your engagement.
Client support: We use your information to respond to questions, to arrange consultations, and to provide you with updates on your matter as we work on it.
Improving our services: We use your information to track site usage to improve website performance, service offerings, and client experience.
Legal developments and marketing: We send non-client newsletter email communications, legal updates, and announcements about new services or events, but only if a website visitor has “opted-in” (given permission) to receive these communications.
Compliance and risk management: We process your information and conduct background checks as necessary for fulfillment of our legal obligations, industry standards, and professional rules and regulations (e.g. anti money laundering requirements, client due diligence requirements).
Security/fraud prevention: We use your information to detect and prevent fraudulent or illegal activity and to maintain and protect system security and integrity.

We do not sell, rent or trade your personal information to third parties for any marketing or promotional purpose. Any other use of your information is to the extent necessary to provide our consulting services and improve them.

Legal Basis for Processing of Personal Data

Justix Legal Consulting processes personal data only where we have a lawful basis for doing so. Depending on our relationship with you and the interaction, processing activities may be conducted on one of the following bases:

Contractual necessity – so that we are able to fulfil the obligations owed to you when providing legal advice and other services.
Legal obligation – so that we can comply with applicable laws, regulations and professional codes.
Legitimate interests – so that we can deliver improved services, manage our own business and business needs, and keep everything secure, provided our legitimate interests do not impact adversely on your rights.
Consent – for specific activities such as sending newsletters we will ask for your consent and this can be withdrawn at any time by notifying Justix Legal Consulting at [email protected] or using the unsubscribe mechanism within a communication.

Data processing activities will be transparent, limited to our purposes and expectations.

How We Share Your Information

Confidentiality is at the heart of what we do. While Justix Legal Consulting is legally not acting as a legal counsel, we will treat your information in the strictest of confidence. We only share your information with the following limited exceptions:

To Authorized Individuals: In order to provide you with the services offered by Justix Legal Consulting, your information will be available to authorized individuals within our company on a “need to know” basis.
To Trusted Individuals: In rare cases, we may refer you to, or work with trusted third-party service providers (such as outside legal advisors or subject matter experts), in order to give you the best advice possible. Participation by these individuals will only be made with your prior permission and as authorized by you.
Legal Requirements: We may be compelled by law, applicable regulations, court order or other administrative order, or following a valid subpoena or other request from law enforcement or regulatory agencies, to share information about you.
Business Transfers: If we experience a merger, acquisition or sale of all or a portion of our business, client information may be transferred as part of that transaction. You will receive advance notice if your information is being transferred as part of the business transaction.

We never share your information for advertising purposes.

Retention & Storage of Your Information

Justix Legal Consulting retains your personal information only for as long as necessary to provide you with our services, in order to comply with legal or regulatory obligations and to assist in any dispute resolution. Retention periods may include:

Client Files and Legal Matter Information: At least 7 years after the end of your engagement, unless longer retention is mandated by law or required for professional or other regulatory purposes.
Communications Records: For quality assurance and compliance, generally up to 5 years.
Newsletter & Marketing Data: Until you unsubscribe or require us to erase it.

All data are stored using industry recognised security technologies, and access controls are put in place. When no longer required, we will securely erase or anonymise the data to prevent unauthorised access.

Your Rights and Choices

We are dedicated to helping you manage how you control the use of your personal information. Subject to applicable legal requirements, you may have the following rights:

Access: To be provided with a copy of the personal data that we hold within our systems.
Correction: To ask us to correct incomplete or inaccurate data.
Deletion: To ask us to delete your information where there is no overriding legal basis for us to continue to process your personal data.
Restriction: To request that we restrict, in certain circumstances, how we utilise your data.
Portability: Where technically feasible, you may request a copy of your personal data in a structured, commonly used, and machine-readable format.
Objection: To object to us processing your data where in certain circumstances such processing is specifically for direct marketing purposes.
Withdraw Consent: You may withdraw your consent to our processing at any time by contacting us at [email protected] or (425) 584-5463. Of course, this does not affect the lawfulness of our processing prior to withdrawal of this consent.

If you wish to exercise any of the above mentioned rights or wish to make a complaint in relation to your privacy, please contact us via [email protected] or (425) 584-5463. We will try to respond promptly to all legitimate requests.

How We Protect Your Information

We value your information security at Justix Legal Consulting. We have a comprehensive range of physical, technical and organizational measures and controls in place to protect your information:

Secure servers: All data is stored on secure servers with industry-standard encryption and access controls.
Regular monitoring and audits: Our systems are continuously monitored and subjected to regular audits to identify vulnerabilities and ensure compliance with relevant standards and best practices.
Staff training: Constant updates and recurrent training for all consultants and staff, in addition to binding confidentiality agreements for third-party employees.
Logical access controls: Provision of access to client information is strictly controlled, limited and strongly monitored and logged.
Incident response measures: In the unlikely event of a breach or incident, we have comprehensive incident response procedures in place to notify the affected individuals and mitigate risks.

Even though we take all reasonable efforts to safeguard your information, no such transmission or storage method is proven to be 100% secure. Please note that we strongly recommend our clients to be alert and to contact us without delay if they suspect that any unauthorised activity has occurred to their information.

Cookies and Website Analytics

Our site utilizes cookies and related technologies. Cookies are small text file data stored on your device. They enable us to recognize a repeat visitor, provide statistics on site usage and facilitate site administration and security. We provide the following cookie types:

Necessary cookies are essential to your ability to use the core functionality of the website, such as maintaining a secure login and navigation.
Performance cookies gather anonymous data on how users interact with the site, collecting information on which pages are viewed and the frequency and duration of viewings.
Functionality cookies store your preferences, allowing for a more tailored user experience.
Analytics cookies are deployed in conjunction with Google Analytics to track site usage for reporting purposes and obtaining insight into which areas of the site are deemed most important to users.

You can manage your cookie settings via your browser or device settings. Restricting cookie use may limit website functionality; for more information and/or to opt out of analytics cookies please send an email to [email protected].

Links to Third-Party Websites and Resources

Justix Legal Consulting may provide and refer you to other Internet sites, legal resources, and third-party resources that may be of interest to you. Justix Legal Consulting makes no representation with regard to these sites and is not responsible for the privacy policy or content of such sites. We encourage you to review the privacy statement of any third-party websites that you visit. The practices outlined in their privacy policies may be different from ours. This Privacy Policy applies only to information collected by Justix Legal Consulting.

Communications and Newsletter

By providing this email address, you agree to receive periodic notifications, legal information and updates regarding our services and news from the website. You may opt out at any point by selecting the unsubscribe link contained on any email and/or contacting [email protected]. We respect your communication preferences and will honour any unsubscribe/cancellation request immediately. We do not sell or market your contact information to any third parties for any purposes at all. All emails are sent in compliance with anti-spam and privacy regulations.

International Data Transfers

Justix Legal Consulting generally operates within the United States. However, your data may be hosted on servers located outside the jurisdiction or country in which you reside. When data is hosted internationally we ensure that your data receives an adequate level of protection in line with this Privacy Policy and any applicable data protection legislation. This will include standardized contracts, data processing agreements or other suitable safeguards.

Children’s Privacy

Justix Legal Consulting LLC does not knowingly collect information from children under 18 years old. Our services and websites are not directed at, or intended to be used by, any person under the age of 18. In the event we collect information from a child in error, we will delete it immediately upon becoming aware that the child was under the age of 18. If a parent or legal guardian has a belief that their minor child has provided information to us, they should contact us at [email protected] and we will take all reasonable steps to delete their minor child’s information.

Changes to This Privacy Policy

Justix Legal Consulting may update or amend this Privacy Policy from time to time in order to reflect changes in our practices, applicable law, or services. Any revisions will be posted on this page with an updated effective date. With that in mind, we encourage you to review this Policy regularly to ensure you are aware of any changes we may make regarding our handling of your information. We will notify you of material changes we make by providing additional notice such as through an email or website alert.

How To Contact Us

If you have any questions or concerns regarding this Privacy Policy or the practices of Justix Legal Consulting in relation to your personal information, please contact:
Justix Legal Consulting
600 University St Ste 760
Seattle WA 98101
(425) 584-5463
[email protected]
https://justixlegalconsulting.com/
We are committed to resolving any issues you may have in a timely manner. Your privacy and satisfaction with our compliance department are very important to Justix Legal Consulting.

Consent to Policy

By visiting our website or using our legal consulting services, or by providing us information in any manner, you acknowledge that you have read this Privacy Policy and that you accept the collection, use, and disclosure of your information as set forth in this policy. If you do not agree with our policies and practices, please do not use our website, or give us any other information.

Commercial Electronic Message Responsibilities
The Act governs the sending of commercial electronic messages (CEMs) by private sector organizations, and also the alteration of transmission data electronically. We will use adequate efforts to comply with applicable requirements under the Act to send CEMs and to alter transmission data in order to:

Cookies and Analytics
We collect information through tools such as cookies and web beacons when you visit our website and use digital applications. Cookies are small text files that are placed on your device. We may permit third-parties to set analytics tools which may capture IP address information (i.e., an address that identifies a computer on a computer network), browser version, browser type, and pages you viewed and completed forms you submitted via our website. Your use of our website constitutes consent for these practices.

How We Use Your Information
Personal information you submit when accessing our website will only be used or disclosed in accordance with applicable legislation and this Privacy Policy. The information we collect is used to:

Governing Law
You agree that all matters relating to your access to or use of this site and the materials contained therein shall be governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein.

Limitation of Liability – Disclaimer
The laws governing the practice of law vary from jurisdiction to jurisdiction. This content has been prepared purely for general informational purposes and is not intended as recipient-specific professional advice. You should consult directly with your own lawyer on any specific legal issue(s).

Third Party Content
Any third-party links found within this content are for convenience purposes only. Third-party websites are not covered by our Privacy Policy or Terms of Use. When you leave our site via a third-party link, you do so at your own risk; we assume no liability for any losses, costs, liabilities or expenses resulting from relying on materials published on third-party websites, such as advertisements or other messages with linked content, privacy policies, etc. Responsiveness to inquiries found through our content cannot be guaranteed.

Changes To This Policy
Our Privacy Policy may change from time to time. If/when we do so, we will post those changes here. Your use of this site constitutes your agreement to this policy and any subsequent changes.

Contact Us
If you have questions about the legal rights discussed here/sought elsewhere in this content or about this Policy, please e-mail: [email protected]

Professional Conduct, Secrets and Confidentiality

Justix Legal Consulting, by its nature as a legal consulting firm, follows the highest standards of professional ethics and confidentiality. All information is handled on a confidential and need-to-know basis in compliance with the law and applicable industry guidelines. We routinely audit our privacy and security measures to make sure that your information remains protected and our legal consulting team is current with all evolving privacy requirements. We are committed to your privacy and appreciate your trust in us.

Complaints and Dispute Resolution

If you have a complaint about the handling of your personal data, please contact us in the first instance so that we may try to resolve the matter for you quickly. Our contact details are [email protected] or (425) 584-5463. If you are not satisfied with our response, you may have the right to complain to your supervisory authority (in your jurisdiction). We will cooperate with applicable regulators to attempt to resolve any disputes.

Effective Date and Changes To This Privacy Policy

This Privacy Policy is effective as of June 1, 2024. Justix Legal Consulting may update this Policy on occasion based on changes in the law, technology or our business practices. The most recent version of the Privacy Policy will always be posted on our website. Please check it frequently to stay abreast of our privacy practices.

Frequently Asked Questions (FAQ)

Q: What type of data does Justix Legal Consulting collect about me?
A: We collect personal information and information about legal matters that you provide us, as well as website usage information through the use of cookies and analytics tools. See the Information We Collect section.

Q: Will you share my information with a third party?
A: We do not sell or rent your information. Information may be shared with your consent or as necessary to fulfill the purpose, such as with service providers or as required by law. See the How We Share Your Information section.

Q: How do I request access, correction, or deletion of my information?
A: You may contact us at [email protected] or (425) 584-5463 for access, correction or deletion requests.

Q: For how long will you retain my information?
A: The storage period depends on the category of data, and is generally outlined in the Data Retention and Storage section.

Q: What do I do if I want to make sure that a data breach has not occurred?
A: Email us at [email protected]. Our incident response procedure takes steps to address and minimize damage from data breaches.

If you have further questions, see specific sections above, or just ask.

Summary and Next Steps

Your privacy, trust and confidence are important to Justix Legal Consulting. We take privacy seriously, and will treat your information with the utmost confidentiality. Justix Legal Consulting provides clarity, transparency and a process that makes our services accessible to you. Call us if you have questions about our privacy policy, or sign up for our newsletter to stay informed of important legal information available via email. Thank you for trusting Justix Legal Consulting as a valuable legal resource.